Submit a Satellite Symposium application

Satellite symposia provide your organization with a unique opportunity to showcase your work in a setting that will offer you an exceptional exposure to the world’s leading HIV professionals.

Satellite symposia will take place all day on Sunday 23 July and in the mornings and evenings from Monday 24 July to Wednesday 26 July. They are available for a fee, based on the room capacity and the time slot.

Though taking place in the conference centre, satellite symposia are fully organized and coordinated by the organization hosting the satellite. The conference organizers will review the content of each symposium to ensure that it meets the scientific and ethical principles of the conference.

Criteria for approval include the following:

  • Satellites should reflect and/or support the vision and goals of the conference;
  • Satellites should address HIV/AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV/AIDS epidemic;
  • Satellites should reflect conference policies and goals of diversity and inclusion.

Satellite holder benefits

Satellite holders will have the following benefits:

  • Satellite symposium listing in the Pocket Programme (printed) and the Online Programme;
  • Satellite symposium listing in the Mobile App;
  • A number of complimentary day passes are offered to satellite organizers: rooms with capacities of 120 or 250 will be offered 5 day passes; rooms with capacities of 400 will be offered 10 day passes; rooms of 650+ capacity will be offered 15 day passes. Satellite organizers who have booked prime time satellite slots will be offered 20 day passes regardless of the room capacity chosen. Day passes include access, only on the day of your satellite, to all conference sessions, satellite symposia, the Exhibition and the poster area. If more than the number of free passes are needed, additional persons have to be registered as regular conference delegates.

Submit your satellite application

Satellites are available in a number of formats depending on the room capacity, the time slot you choose, in addition to choosing a 90-minute or 120-minute satellite.


  • 90 minute slots

    90 minute slots take place on the mornings of Monday 24 July – Wednesday 26 July. The room capacities and prices are:

    Room Capacity Non-Commercial Satellites Corporate Satellites
    1800 $11,900 $31,000
    650-800 $9,900 $26,000
    400 $8,200 $22,000
    250 $6,800 $18,000
    120 $5,700 $15,000
  • 120 minute slots

    120 minute slots take place all day Sunday 23 July and in the evening from 18:30-20:30 on Monday 24 July and Tuesday 25 July. The room capacities and prices are:

    Non-Commercial Satellites Corporate Satellites
    Room Capacity Regular Time Slots Prime Time Slots* Regular Time Slots Prime Time Slots*
    1800 $13'500 $14'850 $80'000 $88'000
    650-800 $11'700 $12'870 $55'000 $60'500
    400 $10'200 $11'220 $32'000 $35'200
    250 $8'900 $9'790 $26'000 $28'600
    120 $7'700 $8'470 $22'000 $24'200

    * Prime Time Slots will take place 17:00-19:00 on Sunday 23 July and in the evening from 18:30-20:30 on Monday 24 July and Tuesday 25 July.



Please note that:
  • VAT is not applicable on Satellites, unless you are from a Swiss organization, where 8% VAT is applicable.
  • There is a limited quantity of each room capacity.
  • Room capacities are estimates at this early stage of planning and may vary by 15%.
  • Rooms are equipped with all the standard equipment required to run a meeting. Additional equipment (e.g. additional microphones, lead capture devices, Audience Response Systems (ARS)) can be rented.
  • 90-minute satellite symposia only take place in the mornings (07:00 - 08:30), from Monday 24 July to Wednesday 26 July, 2017. Please see our Programme Overview here.
  • 120-minute satellite symposia take place all day on Sunday 23 July and in the evenings (18:30 - 20:30) on Monday 24 July and Tuesday 25 July, 2017. Please see our Programme Overview here.