Order your Exhibition Space


The 9th IAS Conference on HIV Science (IAS 2017) will offer unparalleled opportunities to both commercial and non-commercial organizations to showcase their products and services to the world’s leading HIV professionals.

With over 2,500m2 square meters of prime exhibition space and more than 6,000 delegates expected – scientists, health care providers, policymakers, world leaders, people living with HIV – your organization cannot afford to miss the chance to reach so many key players in the scientific response to HIV and AIDS.

To ensure that it remains the hub for all delegates, the Exhibition will include a food outlet with seating and an Internet Café

Exhibitors benefits

Exhibitors registering before the deadline will have the following benefits:

  • Company listing in the Pocket Programme (printed) and the Programme-at-a-Glance (online)
  • Company listing in the Mobile App
  • Company listing on all exhibition signage
  • Free exhibitor badges offering access to the Opening, the closing ceremony and Satellite Symposia. Each exhibitor will receive a limited number of free badges based on the number of purchased square metres (additional exhibitor badges can be purchased):
    Purchased Square Metres Exhibitor Badges
    From 9 to 25m2 3
    From 26 to 50m2 6
    From 51 to 75m2 10
    From 76 to 100m2 15
    More than 100m2 20

Exhibition hall features

The Exhibition will be conveniently located in Hall Maillot (Level 2 of the Palais des Congrès), a central area connecting the different session rooms and floors. It will feature the following:

 
INTERNET CAFÉ
FOOD OUTLET (with seating area)
 

Hall opening hours

Sunday 23 July:
12:00 - 18:30
Monday 24 – Tuesday 25 July:
10:00 - 18:30
Wednesday 26 July:
10:00 - 18:00

Official opening hours and days will be confirmed early 2017. Booths must be staffed at all times during opening hours.

Order your Exhibition Space

Exhibitors can purchase either:

  • Space only (9m2, 18m2 or any surface area greater than 18m2). Exhibitors who order space only are required to bring their own booth. The cost per square metre is:
    • For non-commercial organizations: USD 495 (excl. mandatory waste removal fee of $8.50/m2)
    • For commercial organizations: USD 575 (excl. mandatory waste removal fee of $8.50/m2)
  • Shell Scheme Packages come in two sizes, 9m2 and 18m2. The price per square metre is USD 495 for non-commercial organizations and USD 575 for commercial organizations, on top of which the cost of the shell scheme is added (which includes mandatory waste removal fee and basic electricity package): USD 1,060 for 9m2 and USD 1,705 for 18m2.

    The total cost for a 9m2 or 18m2 shell scheme, for commercial or non-commercial organizations, is outlined below:

NON-COMMERCIAL ORGANIZATIONS

9m2 Shell
Scheme Package

  • 1 table
  • 2 chairs
  • 2 shelves
  • 1 waste basket
  • 1 plug point
  • lighting
  • header
  • space ($495/m2)
  • mandatory waste removal fee ($8.5/m2)
$5,515*

18m2 Shell
Scheme Package

  • 2 tables
  • 4 chairs
  • 4 shelves
  • 2 waste baskets
  • 1 plug points
  • lighting
  • header
  • space ($495/m2)
  • mandatory waste removal fee ($8.5/m2)
$10,615*

COMMERCIAL ORGANIZATIONS

9m2 Shell
Scheme Package

  • 1 table
  • 2 chairs
  • 2 shelves
  • 1 waste basket
  • 1 plug point
  • lighting
  • header
  • space ($575/m2)
  • mandatory waste removal fee ($8.5/m2)
$6,235*

18m2 Shell
Scheme Package

  • 2 tables
  • 4 chairs
  • 4 shelves
  • 2 waste baskets
  • 1 plug points
  • lighting
  • header
  • space ($575/m2)
  • mandatory waste removal fee ($8.5/m2)
$12,055*
*Prices are in USD and subject to VAT

Space assignment and payment modalities

Major Industry Sponsors and other main sponsors receive priority to select their location; stand and floor spaces are then assigned by the conference secretariat on a first-come, first-served basis, according to the dates by which applications are received and fully paid for. Spaces will be grouped in island formations according to the type of organization and standard guidelines.

Only fully completed exhibition space orders will be accepted. The exhibition space order will only be confirmed upon receipt of payment in full accordance with the Terms and Conditions. The conference secretariat reserves the right to accept or reject applications and to assign spaces as it sees fit.

ORDER YOUR EXHIBITION SPACE